The Details

Our passion at The Brook

lies within you, our guest, and our ability to accommodate your needs. 

The beautiful backdrop and variety of structures allow us to create an array of experiences. Check out the options below for details on how to plan an experience tailored to you and your needs!

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WEDDING GUIDE

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GATHERING GUIDE

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LODGING GUIDE

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INCLUSIONS • OPTIONS • PRICING

Check out our guides below for

INCLUSIONS, OPTIONS, PRICING

Availability

Is my preferred wedding date available? If not, are there any surrounding dates available?
You can check out our calendar for full details on availability!

How many guests can the venue accommodate?
For more information regarding capacity at our various spaces and lodging options, check out the above PDFs.

Can I hold my ceremony here, too?
Yes. We have the accommodations and encourage you to host your ceremony, cocktail hour, and reception without having to leave the site. There is no additional fee to hold the ceremony. The best option here is to block off the entire weekend to allow for a true wedding weekend getaway!

How many weddings or experiences do you host in one day? On one weekend?
The day of your wedding rental will be the only experience hosted at The Brook. You have the option to book more than just one day to ensure you have adequate time to set-up and enjoy time with friends and family.

How many hours are included in the rental of the space? Is there an overtime fee? Is a rehearsal time part of the rental? 
For more information regarding rental times, check out the PDFs above.

Logistics

Is the site handicap accessible?
Yes. We have various lodging options and restrooms that were designed to be handicap accessible!

Will we need to rent additional portable restrooms?
Each gathering space has its own dedicated restrooms. For extremely large events, we do permit portable restroom rentals.

Is parking available on-site? How many spaces are there? Will guests be charged for parking?
There is parking available on-site. A large parking lot that can accommodate over 100 cars is placed in the center of The Brook. There is no additional charge for parking.

Are taxis/rideshares easily accessible from the venue?
The Brook is located in a rural area so taxis and rideshares are scarce. It's best to arrange alternative transportation or utilize our on-site lodging and take logistics out of the equation.

If a shuttle service is needed, can you assist with setting it up?
We can provide you with a list of companies that are reliable and have a good reputation. If transportation is needed to and from The Cardinal Center, we can discuss a few creative options.

Lodging

What overnight accommodations do you provide?
There are different accommodations available to book for an additional fee. Our rooms are priced to reflect the surrounding hotels’ wedding block price. Please check out the above ‘Lodging Guide’ for more details.

If no accommodations are available, what are the nearest hotels to the venue?
There are two hotels at the neighboring exit south about ten miles, as well as overflow cabin options at The Cardinal Center five minutes down the road.

Do you have your own sound equipment and speakers, or will those need to be rented or provided by the entertainment?
Whoever you use for your entertainment will be responsible for providing their own sound equipment at this time.

Amenities

Are there "getting ready" rooms available on-site?
Yes! While it’s up to you to make the decision. Our “Beauty Sweet” and “Sycamore Social Hall” offer great places for our couples to get prepped and ready for their big day!

What is the backup plan for rain or inclement weather?
Depending on the size of your event, there are options to move your experience inside to the Gathering Hall or under the Pavilion.

What other activities do you have at The Brook?
Whether five or fifty, we guarantee we have an activity to entertain you! Ask about horseshoes, cornhole, and the many other games we have available.

Are there golf carts to get around The Brook?
You know it! One golf cart, The “Brookmobile”, is included for all weddings and large gatherings. If others are needed, they can be provided for an additional fee. If you plan on having a scavenger hunt, these can be a great option!

Budget

What is the venue fee and what is included in the total? Does it cover service charges, gratuity, and cleaning fees, or are those additional line items?
For a full breakdown of lodging, spaces and extras pricing, check out our guides above! Included in your rental fee, you will be given a few options in terms of tables, chairs and benches to choose from. You will be responsible for setting-up your space, but do have the option to have the chairs for the ceremony and tables and chairs for the reception set-up for an additional fee. You are responsible for cleaning up trash at the event space and could be charged an additional cleaning fee if the area is not left clean.

How much is the deposit and when is it due? Is it refundable? 
In order to officially reserve your space, we ask for a 50% non-refundable deposit, in addition to your signature on the experience contract.

How do you structure the payment schedule?
We are fairly flexible in terms of our payment schedule, but ask that your venue is paid in full two weeks prior to your experience. 

What is the cancellation policy?
We’re hopeful we never have this conversation, but we know things come up! While the deposit is non-refundable, we will refund the remaining balance paid up until the day of your experience. Weddings and gatherings are FULLY REIMBURSED for any COVID mandated cancellation.

Vendors & Setup

Can we choose our own vendors, or do you have a preferred or exclusive vendor list?
It is totally up to you who you select for vendors. We are happy to provide a list of our favorites upon request though!

Is there a coordinator on staff? Who will be my main contact?
Your venue fee does not include an on-site coordinator. For an additional fee, we will be happy to provide some day of assistance. For any questions, comments or concerns, we will provide a number to call.

Can the venue accommodate a DJ or live band?
Absolutely! The majority of our spaces have full electric capabilities that should accommodate any form of live entertainment you chose. Our pavilion was designed with live entertainment in mind, 

What time can my vendors start setting up on the day of the wedding?
You will have full access to The Brook starting at 2pm the day of your event.

Will your staff be involved in setting up and breaking down the decor? In what capacity?
We ask that our guests set up and tear down any decorations they may set up during their experience. If you request an on-site coordinator for an additional fee, we will be happy to help you set up, tear down and anything else that pops up in between!

Food & Beverage

Do you have an in-house caterer or a list of preferred caterers, or do I need to provide my own?
We do not currently have an in-house caterer. You are more than welcome to utilize any catering service you’d like. If you need suggestions, just let us know. We will be happy to provide a list of options.

If I hire my own caterer, are kitchen facilities available for them?
There are! We have a dedicated catering prep area, as well as a full industrial kitchen if it is needed.

Are tables, chairs, linens, plates, silverware, and glassware provided, or will I have to rent them myself or get them through my caterer?
Included in your venue fee are tables and chairs for the rehearsal dinner, ceremony, reception and any other activities for your stay. We will work with you to determine the quantity and placement. We recommend you work with your caterer to provide linens, platers, silverware and glassware.

Do you have a liquor license?
We will not have a liquor license for the 2021 season. Any liquor you’d like for your event can be purchased personally and served by a bartender for catering staff. Let us know if you’d like any recommendations.

Decor & Rentals

What floor plan do you recommend for my guest count?
We will be happy to work with you to determine which spaces and set ups work best for your experience and guests.

Are there any decor restrictions? Are candles permitted?
We only have two. One, We ask that you do not hang anything that requires screws, nails, or fasteners. Two, pretty please no glitter. Other than that, we highly recommend you get as creative as possible and make The Brook your own!

Do you have signage or other aids to direct guests to my event?
We have a number of signs throughout The Brook that help direct guests to important and areas as well as the names of every building.

Do you provide heaters and/or umbrellas for the outdoor spaces?
We do not currently offer heaters or umbrellas for your experience. We have a few recommendations if you’d like to rent or purchase these.

Other Questions

Do you spray for mosquitoes?
Yes we do! We spray all accessible areas of The Brook on a consistent basis to mitigate those pesky mosquitoes!

Do we need liability insurance? 
Yes. We do require all guests to obtain day of event insurance. A great place to start is www.wedsafe.com. Typical insurance ranges around $150/200.

Are there noise restrictions?
We do not currently have any noise restrictions in place. We ask that our guests be courteous to The Brook’s neighbors, and use your best judgement as it relates to timing and volume. We trust you!

I’m hearing some gunshots in the distance. Is that normal?
Our friends down the road at The Cardinal Shooting center host a number of sport shooting events throughout the year. You may hear a muffled shot here or there, but it’s nothing to be concerned about.

Are dogs allowed at The Brook?
At The Brook, we like to say we're not pet friendly, we're pet ENCOURAGED. There is no extra charge, other than a few pets here and there, to bring your fury friends along with you!

If you have any additional questions 

Please feel free to shoot us a message or give us a shout

Let’s Chat