The Details
Our passion at The Brook
lies within you, our guest, and our ability to accommodate your needs.
We are all about transparency here. Important details from pricing, to inclusions, and everything in between lies within our guides below. Ok, so we probably didn’t cover it all, so we always encourage you to check out the FAQs below and reach out with any and all of your questions!
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2022/23 WEDDING GUIDE
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2024 WEDDING GUIDE
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LODGING GUIDE
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INCLUSIONS • OPTIONS • PRICING
Check out our guides below for
INCLUSIONS, OPTIONS, PRICING
Frequently asked questions
AVAILABILITY
LOGISTICS
LODGING
AMENITIES
BUDGET
VENDORS & SETUP
FOOD & BEVERAGE
DECOR & RENTALS
Other Questions
Availability
Is my preferred wedding date available? If not, are there any surrounding dates available?
You can check out our availability calendar for a list of open dates!
How many guests can the venue accommodate?
For more information regarding capacity at our various spaces and lodging options, check out the above PDFs.
Can I hold my ceremony here, too?
Yes. We have the accommodations and encourage you to host your ceremony, cocktail hour, and reception without having to leave the site. There is no additional fee to hold the ceremony. The best option here is to block off the entire weekend to allow for a true wedding weekend getaway!
How many weddings or experiences do you host in one day? On one weekend?
The day of your wedding rental will be the only experience hosted at The Brook. You have the option to book more than just one day to ensure you have adequate time to set-up and enjoy time with friends and family.
How many hours are included in the rental of the space? Is there an overtime fee? Is a rehearsal time part of the rental?
For more information regarding rental times, check out the PDFs above.
Logistics
Is the site handicap accessible?
Yes. We have various lodging options and restrooms that were designed to be handicap accessible!
Will we need to rent additional portable restrooms?
Each gathering space has its own dedicated restrooms. For extremely large events, we do permit portable restroom rentals.
Is parking available on-site? How many spaces are there? Will guests be charged for parking?
There is parking available on-site. A large parking lot that can accommodate over 100 cars is placed in the center of The Brook. There is no additional charge for parking.
Are taxis/rideshares easily accessible from the venue?
The Brook is located in a rural area so taxis and rideshares are scarce. It's best to arrange alternative transportation or utilize our on-site lodging and take logistics out of the equation.
If a shuttle service is needed, can you assist with setting it up?
We can provide you with a list of companies that are reliable and have a good reputation. If transportation is needed to and from The Cardinal Center, we can discuss a few creative options.
Lodging
What overnight accommodations do you provide?
There are different accommodations available to book for an additional fee. Our rooms are priced to reflect the surrounding hotels’ wedding block price. Please check out the above ‘Lodging Guide’ for more details.
If no accommodations are available, what are the nearest hotels to the venue?
There are two hotels at the neighboring exit south about ten miles, as well as overflow cabin options at The Cardinal Center five minutes down the road.
Amenities
Are there "getting ready" rooms available on-site?
Yes! While it’s up to you to make the decision. Our “Beauty Sweet” and “Sycamore Social Hall” offer great places for our couples to get prepped and ready for their big day!
What is the backup plan for rain or inclement weather?
Depending on the size of your event, there are options to move your experience inside to the Gathering Hall or under the Pavilion.
Are there golf carts to get around The Brook?
You know it! One golf cart, The “Brookmobile”, is included for all weddings and large gatherings. If others are needed, they can be provided for an additional fee. If you plan on having a scavenger hunt, these can be a great option!
Budget
What is the venue fee and what is included in the total? Does it cover service charges, gratuity, and cleaning fees, or are those additional line items?
For a full breakdown of lodging, spaces and extras pricing, check out our guides above! We have a completely open and transparent pricing policy, so no hidden fees here!
How much is the deposit and when is it due? Is it refundable?
In order to officially reserve your space, we ask for a 40% non-refundable deposit within one week of making your experience official, in addition to your signature on the rental agreement.
How do you structure the payment schedule?
Our typical pricing structure is 40% up front, 20% midway between booking and experience date and the final 20% one month before your experience with us!
What is the cancellation policy?
We’re hopeful we never have this conversation, but we know things come up! The deposit and any money paid towards your experience will be non-refundable. If the date is booked by another couple, it will be up to our team to determine reimbursement. Weddings and gatherings are FULLY REIMBURSED for any COVID mandated cancellation.
Vendors & Setup
Can we choose our own vendors, or do you have a preferred or exclusive vendor list?
It is totally up to you who you select for vendors. We are happy to provide a list of our ‘Friendors’ upon request though!
Is there a coordinator on staff? Who will be my main contact?
While we don’t provide a full service wedding coordinator, an experience coordinator will help you figure out the details in a walk through and be on-site during the wedding to ensure everything runs smooth.
Can the venue accommodate a DJ or live band?
Absolutely! The majority of our spaces have full electric capabilities that should accommodate any form of live entertainment you choose. Our pavilion was designed with live entertainment in mind.
What time can my vendors start setting up on the day of the wedding?
The standard check in time is 2pm on the first day of your experience.
Will your staff be involved in setting up and breaking down the decor? In what capacity?
We ask that our guests set up and tear down any decorations utilized during their experience.
Food & Beverage
Do you have an in-house caterer or a list of preferred caterers, or do I need to provide my own?
We do not currently have an in-house caterer. You are more than welcome to utilize any catering service you’d like. If you need suggestions, just let us know. We will be happy to provide a list of awesome options.
If I hire my own caterer, are kitchen facilities available for them?
They are! We have a full industrial kitchen in Woodward Hall if it is needed.
Are tables, chairs, linens, plates, silverware, and glassware provided, or will I have to rent them myself or get them through my caterer?
Included in your venue fee are tables and chairs for the rehearsal dinner, ceremony, cocktail hour, reception and any other activities for your stay. We will work with you to determine the quantity and placement. We recommend you work with your caterer to provide linens, platers, silverware and glassware.
Do you have a liquor permit?
We will not have a liquor license for the 2023 season. Any liquor you’d like for your event can be purchased personally and served by a bartender for catering staff.
Decor & Rentals
What floor plan do you recommend for my guest count?
We will be happy to work with you to determine which spaces and set ups work best for your experience and guests. Allseated.com is a great place to start!
Are there any decor restrictions? Are candles permitted?
We only have two. One, We ask that you do not hang anything that requires screws, nails, or fasteners. Two, pretty please no glitter. Other than that, we highly recommend you get as creative as possible and make The Brook your own! In hopes of not burning the place down, we don’t allow open flames in Woodward Hall.
Do you have signage or other aids to direct guests to my event?
We have a number of signs throughout The Brook that help direct guests to important areas as well as the names of every building.
Do you provide heaters and/or umbrellas for the outdoor spaces?
We do not currently offer heaters or umbrellas for your experience. We have a few recommendations if you’d like to rent or purchase these.
Other Questions
Do you spray for mosquitoes?
Yes we do! We spray all accessible areas of The Brook on a consistent basis to mitigate those pesky mosquitoes!
Do we need liability insurance?
Yes. We do require all guests to obtain day of event insurance. A great place to start is www.wedsafe.com. Typical insurance ranges around $150/200.
Are there noise restrictions?
We do not currently have any noise restrictions in place. We ask that our guests be courteous to The Brook’s neighbors, and use your best judgment as it relates to timing and volume. We trust you!
I’m hearing some gunshots in the distance. Is that normal?
Our friends down the road at The Cardinal Shooting center host a number of sport shooting events throughout the year. You may hear a muffled shot here or there, but it’s nothing to be concerned about.
Are dogs allowed at The Brook?
At The Brook, we like to say we're not pet friendly, we're pet ENCOURAGED. We allow one dog per couple complimentary, and ask that your guests staying in our lodging pay a small fee for their furry friends! Our only ask is that there are no pets in THE BEAUTY SUITE OR SYCAMORE SOCIAL HALL please.
Do you have your own sound equipment and speakers, or will those need to be rented or provided by the entertainment?
Whoever you use for your entertainment will be responsible for providing their own sound equipment at this time.
If you have any additional questions
Please feel free to shoot us a message or give us a shout
Let’s Chat
